Discover the Top 12 Best Attendance Tracking Software for Better Workforce Management

Attendance tracking software is an essential tool for businesses to monitor and manage employee attendance, streamline payroll processing, and ensure compliance with regulations.

In this blog, we will explore the important features of attendance tracking software, the benefits of using it, and the cost associated with it. We will also answer some common questions about attendance-tracking software and provide some recommendations for the best attendance-tracking software available.

Whether you’re a small business owner or a large corporation, this blog will help you understand the key features of attendance tracking software and how it can help improve your business operations.

What is an Attendance Tracking Software?

Attendance tracking software is a type of software that allows employers or managers to track the attendance and time worked by employees. The software can be used to monitor employee arrival and departure times, as well as to keep track of vacation days, sick days, and other types of leave.

It can be either cloud-based or installed on a local server and can include features such as an online time clock, time off management, scheduling, and reporting. The best attendance tracking software can also integrate with payroll systems, making it easier to calculate employee wages based on the hours worked.

Utilizing high-quality attendance tracking software can assist companies in optimizing their HR operations, minimizing discrepancies and conflicts concerning attendance, and upholding adherence to labor legislation and standards. It can also provide insights into employee productivity and performance, allowing managers to make informed decisions about resource allocation and workforce planning.

12 Best Attendance Management Software for Employees

1. Moon HRM

Moon HRM is a cloud-based time-tracking and employee scheduling software that allows employers to track employee attendance, manage leaves, and generate reports. It is one of the best attendance tracking software for businesses for employee attendance tracking and payroll management.

Features

• Real-time monitoring of employee attendance and payroll management
• Applications for mobile devices that provide effortless accessibility to attendance records.
• Geo-tracking and geofencing capabilities
• Customizable attendance policies, employee scheduling, and rules
• Automated data entry and reporting
• Biometric or RFID attendance tracking options
• Leave and time-off management

Pricing

Moon HRM offers a variety of pricing plans, ranging from a free basic plan to a premium plan that costs around $5 per user per month.

Pros

• Offers a 10-user basic plan free basic plan for limited budget users like small businesses
• Easy-to-use mobile apps for employees to access attendance records
• Customizable attendance policies and rules to fit any business need
• Geofencing capabilities help to ensure employee accountability
• Integrates well with other HR and payroll software

Cons

• Limited features in the free plan.
• Premium plans do not offer a free trial.
• Biometric or RFID attendance tracking may require additional hardware costs.

2. Time Doctor

Time Doctor is a cloud-based best attendance tracking software that allows employers to track employee time, attendance, and productivity.

Features

• Employee Time Tracking: Time Doctor allows businesses to track employee time and attendance, including clock-in and clock-out times, hours worked, and breaks.
• Project Tracking: Time Doctor can also track employee time spent on specific projects or tasks, allowing businesses to measure productivity and identify areas for progress.
• Automated Data Entry: This can include automatic clock-in and clock-out data collection and automated data transfer to payroll and accounting systems.
• Reporting and Analytics: Time Doctor offers diverse analytics and reporting utilities such as attendance and time summaries, project insights, and productivity analyses.
• Distraction Management: Time Doctor includes features to help employees minimize distractions and stay focused on their work, including website and application monitoring and alerts.
• Integration with Other Systems: Time Doctor can integrate with a wide range of organizational systems, including HR and payroll software, time clock software, accounting software, and productivity tools.

Price

Time Doctor offers three pricing plans: Basic ($7 per user per month), Standard ($10 per user per month), and Premium ($20 per user per month).

Pros

• Affordable pricing plans
• Robust employee time, payroll management, and project tracking features
• Automated data entry and reporting

Cons

• Some users may find the website and application monitoring intrusive
• May require some time to set up and integrate with other systems.

3. TSheets

TSheets is a cloud-based best attendance tracking software that allows employers to track employee time, attendance, and location using GPS.

Features

• Time Tracking: TSheets allows employees to track their time and attendance through a mobile app, web dashboard, or SMS.
• GPS Tracking: The software includes GPS tracking, allowing employers to track the location of their employees when they clock in or out.
• Scheduling: TSheets include scheduling tools that allow managers to create and assign shifts, set overtime rules, and track employee availability.
• Customizable Reporting: The software provides a variety of customizable reports, such as payroll reports, job costing reports, and employee schedules.
• Integrations: TSheets integrates with a variety of other software tools, including QuickBooks, Xero, and Gusto.

Price

• TSheets offers three pricing plans:
• Basic Plan: $8 per user per month, with a $20 base fee per month
• Premium Plan: $10 per user per month, with a $40 base fee per month
• Elite Plan: $12 per user per month, with an $80 base fee per month

Pros

• User-friendly interface and easy setup
• Excellent mobile app with GPS tracking and offline time tracking
• Customizable reporting options
• Integrates with popular accounting and payroll software

Cons

• Limited project management features.
• Support for customers is exclusively accessible during standard business hours.
• Higher pricing compared to some other best attendance tracking software options

4. Workday

Workday is a cloud-based best attendance tracking software that allows employers to track attendance, manage leaves, and generate reports.

Features

• Time and Attendance Tracking: The system provides employees with the ability to clock in and out, access their time-off balances, and manage their schedules.
• Leave Management: The software enables employees to conveniently submit requests for time off, which managers can approve or decline..
• Absence Tracking: Managers can track employee absences and monitor patterns of absenteeism to identify potential issues.
• Payroll Integration: Workday can integrate with payroll software to streamline payroll processing.
• Customizable Reports: The software allows for customizable reports on attendance data, including time-off balances, attendance records, and absence reports.

Pricing

Interested businesses must contact Workday for pricing information.

Pros

• User-friendly interface.
• Customizable reports.
• Integration with payroll software.
• It is easily accessible from anywhere.

Cons

• Their website does not have readily accessible information about pricing.
• According to some users, the software’s loading and navigation speed can be slow.

5. BambooHR

BambooHR is a cloud-based attendance management software that allows employers to track attendance, manage leaves, and generate reports.

Features

• Time and Attendance Tracking: Employees can manage their schedules through the system.
• Leave Management: The software allows employees and managers to see and manage leaves.
• Absence Tracking: Managers can track employee absences and monitor patterns of absenteeism to identify potential issues.
• Payroll Integration: Workday can integrate with payroll software to streamline payroll processing.
• Customizable Reports: The software allows for customizable reports on attendance data, including time-off balances, attendance records, and absence reports.

Pricing

The pricing usually starts at $99 per user, per month for this time tracking software.

Pros

• User-friendly interface
• Customizable reports
• Integration with payroll software
• It can be accessed on the cloud

Cons

• The user interface is below average.

6. ADP

ADP is a cloud-hosted attendance management software that permits employers to monitor employee attendance and time, and handle leaves.

Features

• Time and attendance tracking: ADP offers automated time tracking, including clock-in and clock-out, shift scheduling, and time-off requests.
• Reporting and analytics: The software generates detailed reports on employee attendance, such as absenteeism, tardiness, and over time, and offers customizable reporting options.
• Compliance: You can comply with labor laws and regulations, including overtime rules and attendance policies.
• Mobile access: The software is also accessible on mobile devices.
• Integration: ADP can integrate with other HR and payroll software systems, as well as with productivity tools and time-tracking software such as project management software.
• Security: ADP offers robust security features to protect all employee data.

Price

• ADP’s pricing plan starts at $79 per month plus $4 per employee.

Pros

• Intuitive interface and effortless navigation.
• Provides extensive reporting and analytics capabilities.
• Provides excellent customer support.
• Customizable rules and policies.
• Seamless integration with other systems.
• Mobile access for employees.

Cons

• Some users have reported difficulties in accessing customer support at times

7. Kronos

Employers can track attendance, manage leaves, and generate reports using Kronos, which is a cloud-based attendance management software.

Features

• Time and attendance tracking
• Absence management
• Schedule management
• Leave management
• Mobile app for employees
• Integration with HR and payroll systems

Price

• Kronos’ pricing range starts around $40 + $4 per employee, depending on the employee number.

Pros

• The implementation process may be time-consuming and demand significant setup efforts.
• Mobile app for employees.

Cons

• Lack of transparency in pricing
• The steep learning curve for new users

8. Paychex

Using Paychex, a cloud-based attendance management software, employers can track employee attendance, manage leaves, and generate reports.

Features

• Time and attendance tracking
• Employee scheduling
• PTO tracking and management
• Overtime tracking
• Compliance management
• Mobile app for clocking in and out
• Customizable reports and analytics
• Integration with other Paychex HR and payroll services
• 24/7 customer support

Price

Paychex pricing varies based on the specific needs of each business, including the number of employees and the level of services required. However, pricing typically starts at around $60 per month, with additional fees for setup and implementation.

Pros

• Comprehensive attendance management features
• Integration with other Paychex HR and payroll services
• Mobile app for clocking in and out
• Customizable reports and analytics
• Excellent customer support

Cons

• Implementation can be time-consuming and require significant setup effort
• Some users report occasional issues with system errors and glitches

9. Gusto

Gusto is a cloud-based attendance management software that allows employers to track attendance, manage leaves, and generate reports.

Features

• Time tracking: Gusto permits employees to automatically clock in and out, while tracking their worked hours, breaks, and overtime.
• Customizable Policies: Gusto enables businesses to set their policies for time-off requests, overtime rules, and time tracking.
• Reporting and Analytics: Gusto provides businesses with detailed reports and analytics related to attendance, such as attendance summaries, tardiness, and overtime reports.
• Mobile Access: Gusto offers mobile access for employees to track their time, request time off, and access their attendance records.
• Integration with other Systems: Gusto can integrate with other organizational systems, including accounting software, time clock hardware, and productivity tools such as Trello and Slack.
• Compliance and Security: Gusto is compliant with labor laws and regulations and includes robust security features to protect employee data.

Price

Gusto offers three pricing plans: Core, Complete, and Concierge. The Core plan starts at $45 per month plus $6 per employee per month, while the Complete plan starts at $57 per month plus $12 per employee per month, and the Concierge plan starts at $149 per month plus $12 per employee per month.

Pros

• Gusto is a comprehensive HR and payroll solution that includes an employee scheduling tool.
• Gusto provides strong security features and complies with labor laws and regulations.

Cons

• Gusto’s reporting and analytics capabilities are limited compared to some other attendance-tracking software options.
• The mobile app can be glitchy.

10. UltiPro

UltiPro is a cloud-based attendance management software that allows employers to track attendance, manage leaves, and generate reports.

Features

• Time and attendance tracking
• Overtime and leave management
• Mobile app for remote clocking in/out
• Automated data entry and transfer to payroll
• Reporting and analytics
• Customizable attendance policies
• Integration with HR and payroll systems

Price

• UltiPro provides quotes according to the requirements of the business.

Pros

• Robust features for attendance management
• Easy-to-use interface
• Mobile app for remote clocking in/out
• Customizable attendance policies
• Integration with HR and payroll systems

Cons

• Lack of transparency on pricing
• Limited customization options for reports

11. Zenefits

Zenefits is a cloud-based best attendance tracking software that allows employers to track attendance, manage leaves, and generate reports.

Features

• Attendance and time tracking
• PTO and vacation tracking
• Customizable attendance policies
• Mobile app for clocking in and out
• Integrates with payroll and benefits administration
• Time-off approval workflows
• Reporting and analytics

Price

Zenefits presents various pricing plans depending on the number of employees, with the Essentials plan commencing at $10 per employee per month, and the Advanced plan beginning at $18 per employee per month.

Pros

• All-in-one HR management solution
• Customizable attendance policies
• Mobile app for clocking in and out

Cons

• May be more expensive than standalone attendance-tracking software
• Limited customization options compared to standalone employee scheduling software

12. Deputy

Deputy is a cloud-based attendance management software that enables employers to monitor employee attendance, handle leaves, and produce reports.

Features

• Time tracking
• Management of schedules and shifts
• Leave management
• Team communication
• Payroll integration
• Mobile app access

Pricing

Deputy offers a range of pricing plans, starting at $2.50 per user per month for the “Starter” plan. The “Premium” plan, which includes additional features such as auto-scheduling and time-off requests, starts at $4.50 per user per month.

Pros

• Easy-to-use interface and intuitive navigation
• Robust scheduling and shift management features
• Comprehensive-time and attendance tracking capabilities
• Mobile app access for employees
• Customizable reporting and analytics

Cons

• Limited customization options for certain features

How Does Best Attendance Tracking Software Work?

Attendance tracking software typically works by allowing employees to clock in and out using various methods, such as a web-based interface, mobile app, or physical time clock. The software records the clock-in and clock-out times, and may also track additional data such as breaks, overtime billable hours, and types of leave taken.

The software may include reporting tools that allow users to generate custom reports and analyze attendance data, such as trends in absenteeism, overtime costs, and compliance with labor laws.

In addition to tracking attendance data, some attendance tracking software also includes features for managing employee leave requests and schedules. For example, employees may be able to request time off through the software, and managers can approve or deny requests based on factors such as staffing needs and available vacation time.

Attendance tracking software typically works in the following steps:

1. Employee Clock-In: Employees can clock in through various means such as through a web browser, mobile app, or a physical time clock device.
2. Attendance Recording: The software records the employee’s clock-in time, and the system automatically calculates the time worked.
3. Leave Management: Employees can request time off and managers for approval. Once approved, the time off is recorded in the system.
4. Real-Time Tracking: The software tracks attendance in real-time, allowing managers to view who is currently working, who is on break, and who is absent.
5. Customized Reports: Attendance tracking software can generate customized reports on attendance, such as hours worked, overtime, time off, and absenteeism.
6. Integration: The software is capable of integrating with other systems to optimize HR processes.
7. Alerts and Notifications: Attendance tracking software should adhere to labor laws and regulations concerning attendance and payroll processing.

Important Features of Employee Attendance Tracking Software

Attendance tracking software is an essential tool for businesses to manage and monitor employee attendance, streamline payroll processing, and ensure compliance with labor laws and regulations. Some important features include

1. Time Tracking: This can include tracking when employees clock in and out, tracking billable hours worked, and monitoring breaks and overtime.
2. Automated Data Entry: Attendance tracking software can automate the process of data entry, saving businesses time and reducing the risk of errors. This can include automatic clock-in and clock-out data collection and automated data transfer to payroll and accounting systems.
3. Reporting and Analytics: This can include attendance summaries, time-off requests, tardiness and absenteeism reports, and overtime reports.
4. Notifications and Alerts: Attendance tracking software can include notifications and alerts to remind employees to clock in and out, inform managers, and alert employees of upcoming time-off requests.
5. Mobile Access: Many employee attendance tracking software options offer mobile access, allowing employees to clock in and out from their mobile devices or access their attendance records from anywhere.
6. Integration with Other Systems: Attendance tracking software should be able to integrate with other organizational systems, and project management software.
7. Customizable Rules and Policies: Attendance tracking software should allow businesses to set customizable rules and policies related to attendance, such as overtime rules, time-off requests, and break policies.
8. Compliance and Security: Attendance tracking software should adhere to labor laws and regulations concerning attendance and payroll processing.

Benefits of Using Best Attendance Tracking Software

Attendance tracking software is a valuable tool for businesses of all sizes, providing many benefits over traditional manual attendance tracking methods.

Accurate Employee Attendance Tracking

Attendance tracking software provides an accurate and efficient way to track attendance, eliminating errors and reducing the risk of discrepancies. It ensures that employees are paid accurately, and in compliance with labor laws and helps businesses avoid any potential legal issues related to payroll and attendance.

Increased Productivity

With attendance tracking software, businesses can easily monitor employee attendance and identify negative patterns. It helps managers address attendance issues quickly and effectively, leading to increased productivity and a more engaged workforce.

Time Savings

By automating attendance tracking and reporting, businesses save time, and managers can focus more on strategic business growth.

Improved Accountability

Attendance tracking software promotes greater accountability among employees, as they are aware that their attendance is being closely monitored. This encourages employees to be more punctual and committed to their work, leading to a more positive and productive work environment.

Enhanced Reporting and Analytics

Attendance tracking software provides businesses with a wealth of attendance data that can be used to generate detailed reports. This data can be used for scheduling, staffing, and employee retention.

Streamlined Payroll Processing

With attendance tracking software, payroll processing can be streamlined and simplified, reducing the risk of errors and delays.

Better Compliance

Attendance tracking software assists businesses in adhering to labor laws and regulations that concern attendance, overtime, and other payroll-related matters. This reduces the risk of legal issues and fines, promoting greater peace of mind for businesses and their employees.

What is the Cost of an Employee Attendance Software?

The price of employee attendance tracking software may differ based on multiple factors, such as the extent of features provided, the scale of the entity utilizing it, and the supplier of the software. Some attendance tracking software may be available for free or at a low cost, while others may be more expensive.

Generally, attendance tracking software may be priced based on a per-user or per-month basis, with additional fees for additional features or services.
Overall, the cost of attendance tracking software will depend on the specific needs of the organization and the features required, and it is important to carefully evaluate the options and pricing before making a decision.

Conclusion

Attendance tracking software is a vital resource for businesses of all scales to handle employee attendance, optimize payroll processing, and guarantee adherence to labor laws and regulations. With the wide range of features available in attendance tracking software, businesses can save time, increase productivity, and improve their bottom line. Although there are many options available in the market, it is important to consider the features, pricing, and benefits of each software before making a decision.

While there are many attendance-tracking software options available, Moon HRM is a solid choice for businesses looking for an all-in-one solution that is both user-friendly and comprehensive.

We hope this blog has provided you with valuable insights into the important features of attendance-tracking software, the benefits of using it, and some recommendations for the best attendance-tracking software available. By investing in the right attendance tracking software, businesses can improve their operations and succeed in today’s competitive marketplace. For more information, check out the FAQ section below.